The journey registration in your Reisbalans portal is the basis for your expense claims. The journeys you see here are registered with your mobility card or with the app’s GPS tracker (provided this is switched on).
Is the GPS tracker switched off or do you want to claim a different journey? You can easily do this yourself.
Reisbalans portal
Log in and click on ‘Journeys & Claims’. Choose the day for which you want to add your journey and click on the menu on the right. Select ‘+ Expense claim/Journey’.
Fill in the form. Choose the date and time of the relevant journey (this is automatically set to the day chosen in the steps above).
What have you done?
Select a journey. Choose which mode of transport you used. Please select the relevant license plate in case you travelled by car.
Choose the purpose of your journey in order to get the correct compensation.
Business – (Return) journeys from your (fixed) place of work to appointments.
Commute – (Return) journeys from your home to your (regular) place of work.
Compensation based on?
Choose whether the journey should be reimbursed based on the distance travelled (the number of kilometres) or on a fixed amount (per journey). Which option you should choose depends on your employer’s policy.
Distance travelled (if using a car)
If your journey was by car, this heading will appear. Fill in the address you left at ‘From’ and the address you went to at ‘To’. The system automatically retrieves the corresponding kilometres.
Accountability
Some employers work with different projects and associated codes. If this is the case for your employer, please select the right project here. If not, leave this field empty.
If everything has been entered correctly, click ‘Save’. Your journey will now be visible in your overview.
Reisbalans app
Open the app and click on ‘Overview’, or go to ‘Overview’ in the bottom menu, press the green plus in the bottom right and choose ‘New expense’.
Fill in the form. Choose the date and time you made this journey.
What do you want to claim?
Select journey. Choose which means of travel you used. Select the relevant license plate in case you travelled by car.
How would you like to claim?
Choose the purpose of the journey in order to get the right compensation.
Business – (Return) journeys from your (fixed) place of work to appointments.
Commute – (Return) journeys from your home to your (regular) place of work.
If you want to claim a journey, choose ‘Distance’. If you want to claim an amount (for example a business lunch), please select ‘Amount’.
If you choose ‘Distance’, two new fields will appear. Fill in the address you left at ‘From’ and the address you went to at ‘To’. The system automatically retrieves the corresponding kilometres.
If you want to exclude a commuting leg in a business journey, you can select ‘This ride is not combined (don’t apply partial commute)’. You use this function when you travel directly from your home address to a business destination and your employer has indicated that you receive a business allowance for this entire journey. By using this function, the commuting mileage of this journey is not calculated separately and you receive the agreed business allowance for the entire journey
Details
Some employers work with different projects and associated codes. If this is the case, please select the right project. If not, leave this field empty.
If your employer requires you to add a statement about the journey, you can use the ‘comments’ field.
Save or confirm
You can either account for the journey immediately (i.e. forward it to your employer) or not (yet). If you want to, select ‘Confirm’. Or choose ‘Save’ and confirm this journey at a later time (for example, together with the rest of the week).
As soon as you have made your choice, you can see that the journey you just filled in is visible in your overview.